Foundation Doctor Help Sheet 

1. Your Responsibilities 

You must complete at least 4 meetings with your Educational Supervisor (ES), recorded in Horus: 

  1. August – Induction meeting 
  2. Nov/Dec – End of Post 1 review + plan for Post 2 
  3. March/April – End of Post 2 review + plan for Post 3 
  4. May/June – Final review before ARCP 

You may meet more frequently if needed. 

– You must arrange all meetings yourself. 
If you cannot, contact the education team immediately. 

2. Role of the Educational Supervisor (ES) 

The ES oversees your training and development throughout the year, including: 

  • Monitoring educational & professional progress 
  • Ensuring assessments and records are completed 
  • Highlighting concerns to the Foundation Programme Training Director 
  • Providing/arranging pastoral and career support 

The ES helps ensure you meet curriculum requirements and use your eportfolio appropriately. 

3. Role of the Clinical Supervisor (CS) 

The CS supports your training during each placement, including: 

  • Day to day supervision and workplace observation 
  • Helping integrate you into the team 
  • Ensuring you have opportunities to learn and receive feedback 
  • Providing clear performance feedback 
  • Meeting at the start and end of each placement (mid placement if needed) 

At least one CS report must be supported by PSG feedback. 

4. What You Need to Do (and When) 

Before Starting – Shadowing Week / Induction 

Horus ePortfolio 

  • Ensure you can log in –Sign In – Horus ePortfolio 
  • Reset password via Unable to sign in if needed 
  • Sign the 3 required declarations (probity, health, conditions of joining) 
  • Check your contact details are correct 

Horus instructions 

Before the August ES Induction Meeting 

Horus instructions 

  • Portfolio → PDP 
  • Portfolio → Curriculum → Descriptors to view capabilities 

August ES Induction Meeting 

Be ready to discuss: 

  • Your background, training experience, and any personal issues affecting work 
  • What you hope to gain this year 
  • Career ideas and development plans 
  • Understanding of assessment requirements 
  • Your PDP and how to achieve it 
  • Study leave/taster plans (F1s may use up to 5 days of F2 taster allowance) 

Agree how to contact your ES and ensure the meeting is logged. 

Curriculum reminder 

  • 13 Foundation Professional Capabilities (FPCs) grouped under 3 HLOs 
  • Each portfolio item can map to max 3 capabilities 
  • Each capability should have no more than 5 items 
  • Best evidence = “doing/can do” (SLEs, assessments) 

Nov/Dec – End of Placement Review with ES 

You must complete: 

  • Draft summary narratives for each HLO 
  • Regular, contemporaneous SLEs and assessments 
  • CS end-of-placement report 
  • Teaching log entries 
  • Evidence linked to curriculum (correctly mapped) 
  • Record any absences 
  • Discuss next placement plan 

Meeting must be logged. 

Horus instructions 

  • Forms (start new) → complete assessments – To add an assessor start typing in their name in the correct field and wait for the system to catch up and select the assessor. If the assessor is not listed you will need to create an assessor on the system. The assessor will then be emailed a link to the form.  
  • Portfolio → Curriculum → link evidence 
  • Forms → Mandatory teaching log 
  • Absence recording (awaiting instructions) 

March/April – End of Placement Review with ES 

Same requirements as Nov/Dec plus: 

  • You will need to complete a TAB assessment in January. Further guidance will be sent out to all foundation doctors during the year to detail the process and the  

May/June – Final ES Sign Off Meeting 

You must have the following in Horus: 

  • CS reports from all posts 
  • Completed TAB 
  • At least one PSG feedback 
  • Evidence mapped to all 13 FPCs 
  • Regular SLEs and assessments 
  • Minimum 60 teaching hours logged (30 core + 30 core/noncore) 
  • Reflection and summary narratives for each HLO 
  • Attendance record 
  • Engagement with feedback 

Discuss any concerns with your ES. 

The education team will send signoff details closer to the time. 

5. Meetings with Your Clinical Supervisor 

You must: 

  • Meet the CS at start and end of each placement 
  • Ensure CS completes the induction form and end of placement report 
  • Consider mid placement meetings 
  • Ensure at least one report includes PSG feedback 

Appendix 1 – Study Leave Summary 

Policy – Study Leave – Foundation 

F2 Study Leave (30 days total) 

Includes: 

  • 5 days teaching (min 4 regional + 6 hrs foundation teaching) 
  • 1 day simulation 
  • 5 days tasters (F1s may take taster days) 
  • 5 days GP learning sets 
  • 2 days ALS 

F2s not in GP → 17 days available 
F2s in GP → 12 days available 

Teaching Hours 

  • All teaching must be logged in Horus learning log 
  • Includes regional, local, departmental and eLearning 
  • Hard to verify teaching must have an additional achievement form 

ARCP Requirements 

  • Minimum 60 hours teaching 
  • Minimum 30 hours core (local + regional + simulation) 
  • Max 6 eLearning modules 
  • F2s must attend 4 regional teaching days (24 hrs) 

The Portfolio provides the structure and paperwork (forms, templates etc) to help individuals understand the process of their training and plan their development. It also includes the formal assessments that must be completed together with guidance about other evidence that might be submitted to demonstrate competence. 

Foundation Doctors and Supervisors can access the e-Portfolio at https://horus.hee.nhs.uk/login. 

Horus now uses a 2-Step Authentication Process for sign in.  IMPORTANT!  Before the end of your F2 training please ensure you update your Horus email address to one that you will have access to after you have completed your training.  You will lose access to your trust NHS email address shortly after completion of training.  

  • For further guidance on using the eportfolio and access to comprehensive curriculum guidance please see the UKFPO website. 

Obtaining Completion Certificates and Downloading Portfolio Contents 

  • Completion certificates will be released on Horus once both the panel chair and the Foundation Doctor have signed the ARCP outcome form. 
  • The School will then need to create a certificate, but this will not be done until there is less than 28 days from the end of the current Foundation Year (in July).  This is a GMC requirement. 
  • When produced the completed F1CC/FPCC can be viewed and downloaded from the relevant foundation doctor’s portfolio “Overview” page.  It can be found under the “ARCP” tab. 
  • Please download a copy of your certificates and retain them for future use.  We will not send a copy of your certificate to you. 
  • You are also able to download your full portfolio and guidance can be found on the Horus website. 

IMPORTANT! 

How long Can I access my Horus portfolio after I have completed Foundation Training? 

Your Horus portfolio will only remain on the site for 6 years after you have completed foundation. After this time it will be removed so it is important to download items you require for future roles and applications. 

The School team will not be able to access your portfolio either after 6 years so we as a school cannot provide you with certificates after this time.  

Prescribing Safety Assessment (PSA) 

The Prescribing Safety Assessment (PSA) has been developed jointly by the British Pharmacological Society (BPS) and MSC Assessment. It is intended to be a valid and reliable tool allowing medical graduates and foundation doctors to demonstrate that they have achieved the core prescribing competencies outlined in Outcomes for graduates (originally published in Tomorrow’s Doctors). 

  • All F1 doctors are required to pass the PSA to be awarded a Foundation Year 1 Certificate of Completion (F1CC) at the end of the first year of the foundation programme. 
  • F2 stand-alone doctors can choose to sit the PSA, if they and their supervisor(s) feel this may be helpful to them. This should be discussed with their foundation school. 

UKFPO resources for sitting the PSA 

Further information on the PSA can be found on the UKFPO website. 

The UKFPO have also provided some extra resources to help you pass the PSA: 

Take a look at a new set of Preparation resources for sitting the PSA, which includes resources shared by UK medical schools to support new F1 doctors who graduated outside the UK to prepare for sitting the PSA. 

SCRIPT 

SCRIPT is an eLearning programme to improve safety and competency among healthcare professionals around prescribing, therapeutics and medicines management.  SCRIPT is freely available to all UK foundation doctors in England, Northern Ireland, Scotland and Wales.  

SCRIPT is also used extensively throughout UK medical schools and as such you may already have an existing account. If you have an existing SCRIPT medical school account, and would like this to be transferred to SCRIPT Foundation, follow the instructions below:  

  • Login to your SCRIPT medical school account 
  • Select the down arrow icon to the top right of the menu 
  • Select ‘Transfer Request’ from the options displayed 
  • When prompted to ‘Choose client’ select ‘Script Foundation’ (it is at the top of the drop-down list) 
  • Fill in the requested details and submit.   

Accounts will be transferred within 24 hours during the working week. 

If you do not have a SCRIPT account, please register a new account here: https://foundation.safeprescriber.org 

Should you have any issues or queries contact the SCRIPT support team on support@safeprescriber.org and they will be happy to help you. 

Elearning for Healthcare (e-LfH) 

Foundation e-Learning (provided by e-Learning for Healthcare, or eLfH) is a free and engaging online resource to support Foundation doctors with their F1 and F2 training. eLfH is a national project, providing quality assured learning materials for healthcare professionals. 

Sessions include: 

  • Health Promotion 
  • Equality and Diversity 
  • Mental Capacity Act 
  • Safeguarding Children and Young People 
  • Work place based assessment: mini CEX, DOPS, CbD and MSF 

More e-Learning will be added on a regular basis. 

All foundation doctors will be provided with a username and password for accessing the eLfH portal. If users have forgotten their username and/or password, they can use the Forgotten username or password link. Alternatively, they can find further support through e-LfH Support. 

Doctors.net.uk 

Doctors.net.uk is available to UK-registered doctors in primary and secondary care. It offers a professional, secure e-mail facility, clinical and non-clinical fora, the very latest medical information and free accredited education allowing doctors to maintain Continuing Professional Development (CPD). 

BMJ Learning 

BMJ Learning offers you a convenient way to meet your continuing professional development (CPD) and training needs. Our website contains more interactive CME and training modules than other providers, so you can be sure we have the best available content relevant to your practice. All modules are written by world renowned experts, peer reviewed and edited by doctors. 

Microsoft NHS Resource Centre 

The Microsoft NHS Resource Centre is a free portal hosted by Microsoft that provides access to a wide variety of resources.  NHS staff registered with the resource centre can access Microsoft e-learning and a number of software licensing offers that are available only to NHS staff.